Prosecco & Petals
The straightforward guide to planning your wedding
Making wedding transport easy for your guests will ensure your big day flows like a dream. The below page gives a step by step guide to making the right wedding guest transport choices for your wedding day.
It is wise to budget between £300- £800 ($400 -$900) for wedding guest transport. Options can be significantly cheaper, and quotes will vary based on; the number of guests, distance, number of separate journeys, style of vehicle (iconic and classic transport is by far most expensive). Guests will not expect to travel in style, but transport should be safe, look nice and be comfortable.
Avoid hiring a niche or iconic transport option unless you have the budget – these can be prone to breaking down and may detract from your wedding venue when guests arrive.
Ask your bridal party to travel with guests if they are not needed in advance.
Opt for a larger vehicle size, which can take guests all at once.
Give the option for wedding transport or driving on your wedding invite so numbers will be lower.
Ask a trusted guest to count people onto the bus to save any additional cost for another person.
It is wise to make initial enquiries when booking bridal transport approximately six months before the wedding and then book after finalising numbers from the RSVPs returned. For tips on how to include transport wording on the wedding invitation visit our page on wording wedding invitations.
Ask your venue for their preferred wedding guest transport companies. This is particularly recommended if your wedding venue is difficult to get to or in the countryside.
Search on google by transport type and venue location for the closest options and then request testimonials from couples.
Make sure to have the following details to hand when calling or emailing wedding transport companies so you can get an efficient service and be in a better position to get a deal.
After gathering the quotations, it is then recommended to visit two providers to look at the vehicles and ask more detailed questions:
It is recommended to slightly overestimate guest numbers when booking and then capture accurate information on the RSVP:
This will enable you to change your transport booking and supply a list of names to the driver or friend, making sure everyone gets on.
All wedding transport providers have to keep within their number restrictions for insurance purposes so any additional guests will not be allowed on.
On booking the transport expect to receive a detailed document and to pay a small deposit. Full amounts are normally paid within one month of the wedding.
To make the transit of guests go smoothly on the day, it is recommended to ask a close friend or family member to make sure everyone is on the bus, rather than leaving this to the driver. If needed, this means they can stall departure or check in the hotel.
It is also recommended that the advertised coach departure is slightly before the actual departure for those guests who may be running late.