Prosecco & Petals
Wedding planning guide
Making wedding transport easy for your guests will ensure they arrive relaxed and on time. The below page gives a step by step guide to making the right transport choice for your wedding guests.
It is worth considering organising wedding guest transport in each of the below scenarios:
It is wise to make initial enquiries at the same time as booking bridal transportation; approximately six months before the wedding. Guest numbers can be finalised with the hire company once the RSVPs have been returned, but getting this sorted early is crucial.
Wedding transport packages can vary slightly, but should typically include the same mode of transport to pick up your guests from a location, deliver them to the venue and then a return journey at the end of the night.
A driver should be included; along with petrol and a backup option in case of issues on the day. If you require multiple pickups and an additional return journey earlier in the evening, these will need to be specified when booking.
It is wise to budget between £300 and £500 for wedding guest transport. Some couples get duped into paying more by companies that do not itemise/breakdown costs or explicitly state whether VAT is included. It is wise to check the small print is correct, and the prices are explicit before booking a hire company.
Below are tips to make sure your spend on guest transport stays low:
When deciding how much to budget for wedding guest transport, it is worth bearing in mind that transport doesn't need to be stylish. Transportation just needs to be safe, clean and comfortable.
It is wise to ask your venue for their preferred wedding guest transport providers and then to compare these with other local providers. Preferred suppliers can often come at a premium. However, if your wedding venue is in a particularly hard to reach location, it may be worthwhile opting for a supplier who knows the venue and can work with your coordinator directly on the day.
The most popular transport options in the UK are standard coaches and prices will tend to be quite competitive due to the availability of hire companies. Other top choices include; traditional Routemaster London buses and more rustic tractor options for those in the countryside.
In the US the most popular transport option tends to be charter buses, which often have a lot more mod cons to suit seasonal weddings. For those looking for a more traditional transport option; vintage trolleys are available in most major cities. Yellow school buses are also a playful option to get your guests mingling straight away.
Make sure to have the following details to hand when calling or emailing wedding transport providers so you can get an efficient service and will be in a better position to get a deal.
To ensure that you get a quality, reliable service, which meets your requirements and delivers your guests safely, it is vital to ensure:
Once you have decided on a provider, it is best to confirm details via email, so you have a written record of everything agreed. At this point, it is recommended to overestimate guest numbers to ensure the vehicle booked will be big enough. At the point of confirming, your supplier will provide a detailed invoice and will explain what deposit is required to secure their services for the day. This is normally non-refundable.
To ensure that transport is timely on the day, it is recommended to ask a close friend or family member to make sure everyone is on the bus, rather than leaving this to the driver. If needed, this means they can stall departure or check in the hotel.
It is also recommended that the advertised coach departure is slightly before the actual departure for those guests who may be running late.